Neck Deep in Versions

by Community Manager ‎01-31-2014 05:15 PM - edited ‎02-04-2014 01:41 PM (394 Views)

As some of you have already experienced, versioning is a great tool while working on collaborative projects as it allows users access to older versions of their work just in case a current modification causes your project to haywire.  


I like to think of versioning as a chain, as modifications are made to a file and uploaded back to your cloud the chain becomes longer resulting in storage being taken up. For some files, such as word documents, this chain wouldn’t put a dent in your storage capacity but for larger files such as movie clips, this can leave a user drowning in their own work.




Luckily, this chain can be broken and free up your storage. A quick way to break the versioning chain would be to take advantage of the Desktop Application. By simply opening the Desktop Application and dragging the file out the chain will break. Once the file is moved back into the desktop application the chain will begin anew when modifications are made again.



Screen Shot 2014-02-03 at 9.30.52 AM.png  Screen Shot 2014-02-03 at 9.31.25 AM.png

Each time the file stored in your Folder is edited, a new version is saved into the cloud with a time stamp of when it was created (in Pacific time). To access older versionsof the file, follow these steps:


  1. Login to Hightail.com
  2. Locate the file in your Folders
  3. Under Actions choose Versions


Also, don't forget to clean up your versions from time to time or you’ll need to break out the goggles and snorkel.

Check out this week's Tech Tip